// SAMPLE DELIVERABLE

Every overdue invoice, chased on schedule

Sample — fictional client data · This is what lands in your inbox

CHASE TRACKER — RIDGETOP LANDSCAPING, SYNCED 06:00

Chase tracker · Aug 8, 2026

Invoice	Client	Amount	Days late	Ladder rung
#2214	Alder Creek HOA	$6,300	4	day 3 sent
#2209	Ferrell Vineyards	$2,740	8	day 7 sent
#2201	Sutton Retail Plaza	$11,850	15	day 14 scheduled
#2195	Copperline Fitness	$980	24	escalated to you

Synced from QuickBooks + Stripe at 06:00 · $21,870 outstanding · tracker shared with your bookkeeper

Day 3 — Friendly · Aug 6, 2026sent

To: treasurer@aldercreekhoa.org · Re: Invoice #2214 — $6,300

Hi Patricia — a friendly flag on invoice #2214 for $6,300 (July common-area maintenance), a few days past due. If the board already approved it at Tuesday’s meeting, we’re all set.

Invoice attached again for convenience. Happy to answer anything on the scope lines. — Dave

Sent in your voice · matched to QuickBooks payment watch · logged

Day 7 — Firm · Aug 8, 2026awaiting your approval

To: accounts@ferrellvineyards.com · Re: Invoice #2209 — $2,740 (2nd notice)

Hello — following up on invoice #2209 for $2,740, now 8 days past due. Attached with the completion photos this time, so approval should be painless.

Can you confirm a payment date? If harvest season has AP backed up, tell me when to check back and I will. — Dave

Drafted · in your approval queue · sends when you tap approve

Day 14 — Final · Aug 13, 2026 (scheduled)scheduled

To: pm@suttonretailplaza.com · Re: Invoice #2201 — $11,850 (final notice)

Invoice #2201 for $11,850 is now 15 days past due. This is the final direct notice before the account moves to our formal collections step.

Statement attached. Payment by Friday, August 14 — or a call to arrange a schedule — keeps this simple for both of us. — Dave

Scheduled · auto-cancels the moment Stripe shows payment · editable in the tracker

This is a sample. The real thing runs on your data.

QuickBooks, Stripe, and Gmail synced. The ladder runs on time, in your voice, with your approval on every send.

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